According to Article 18a par. 1 of the Code of Studies and Examinations of the Charles University and Article 13 of Rector’s Directive No. 6/2010, the 1^st Faculty of Medicine of the Charles University must publish, in the form of an electronic database, the texts of final theses, evaluations of supervisors and opponents, as well as records about the outcome of thesis defences. To meet these requirements, the dean of the 1^st Faculty of Medicine had issued Dean’s Directive No. 10/2010 (Rules of Registration, Submission, and Publication of Final Theses). These rules are formulated in a way that is designed to protect the intellectual property of authors.

The supervisor (and in some cases also the student) has three options for limiting the publication of the final thesis:

• by submitting a proposal for postponing the publication of the entire final thesis by up to 548 days after the thesis defence;
• by submitting a proposal for a permanent exclusion of thesis appendices from publication;
• by submitting a proposal for a permanent exclusion of the entire thesis from publication.

These applications may be submitted

• Electronically using the SIS. Under heading Selecting a Thesis Subject, after clicking on the thesis in question, there appears a link to Thesis Particulars. In the upper bar, one should then see the option Applying for Publication Exclusions and Postponement of Publication. After clicking on this link, one should be able to see the particular forms.

Applicants should pay special attention to selecting the appropriate form and justifying their application.

• As a written application submitted to the Department of Science and International relations.

More than one application may be submitted in connection with a particular thesis.

1. Application for postponing thesis publication by up to 548 days since thesis defence date
Submitted by: only the thesis supervisor
Date of submission: at the very latest on the day of thesis defence (viva)
This pertains to theses which include yet unpublished facts of such nature that their publication in an electronic database that can be searched and copied may lead to a violation of authors’ intellectual property.
The application is granted or declined by the dean (or vice dean) of the faculty. Application outcome is registered in the SIS by the staff of Department of Science and International Relations appointed to this task.

2. Application for permanent exclusion of thesis supplementary material/s from publication
Submitted by: supervisor, student
Date of submission: a PhD student may lodge this application when submitting the thesis, a supervisor until the day of thesis defence
Hard (printed) copies of theses sometimes include copies of published scientific articles which are protected by copyright. These materials should not be included in the electronic version of the theses. In such case, a student may extract these materials into a supplement and apply for its exclusion from publication. Such a supplement must form a separate file. In a printed form, this supplement is located after the text of the thesis proper. The electronic version of the thesis and the supplement must always correspond to the hard (printed) version of the thesis. If application for exclusion of supplementary material is granted, the electronically published thesis will only include the thesis proper, while the supplementary material will be included only in the hard (printed) copies of the thesis.

Application for exclusion of supplementary material from publication is granted or declined by the faculty’s dean or vice dean. Application outcome is recorded in the SIS by the staff of the Department of Science and International Relations appointed to this task. 

3. Application for a permanent exclusion of thesis from publication
Submitted by: supervisor
Date of submission: at the latest five days prior to student’s submission of the thesis
This application should be submitted in rare and exceptional cases when the thesis may contain information that should not be published even one and a half year after thesis defence (e.g. in cases when legal regulations or contractual obligations of the Charles University may be violated, if the thesis contains facts which could be considered for patenting, etc.). This application must be justified in detail and the justification must clarify why in this particular case none of the other abovementioned ways of limiting publication do not offer sufficient protection.
This application is granted or declined by the rector of the Charles University based on the faculty’s recommendation. The rector need not accede to the request and the faculty has merely a consultative voice (its recommendation may be overridden).